Commercial invoices, packing lists, and bills of lading: extracted, checked against each other, and verified by a person. Receive reviewed data in your Excel or CSV layout, or CargoWise-ready XML, with every question clearly flagged. Need something different? We tailor the work to your process.
Philippines-based document specialists · Flexible support for backlogs and ongoing processing
B/L weight differs from the packing list
Reviewer checks the original B/L: 1,250 → 1,520 KG
Weights, packages and containers agree across all three documents.
We are a Philippines-based team of document specialists building a focused document-processing service. Our founders bring hands-on experience in Philippine customs brokerage operations, logistics documentation, and the extraction and correction of shipping documents.
Our approach is a practical combination: tools that surface problems and people who resolve them. We start with clearly scoped pilots and measure handling time, corrections, and review quality before expanding.
Our Document Desk brings extraction, cross-document checks, corrections, and human review into one traceable workflow. It is now in pilot testing with representative documents.
Line items with quantities, units, prices, and amounts, plus packages, net and gross weights, and volume from the packing list.
Master and house bills of lading and sea waybills, read box by box.
The invoice, packing list, and B/L are checked against each other before anything reaches you.
A reviewer compares each record with the originals. Missing, unreadable or conflicting values are never guessed; they come back to you as clear questions.
Output follows your own column layout, so it drops straight into your process.
Email the documents with your instructions. Several documents in one PDF, or scanned pages, are fine.
Every business works differently. If your work involves documents and accuracy, we will look at how you do it today and shape the service around it, starting small and growing with you.
Tell us what you needFollow the flow below. Select a stage to see what you provide, what our team does, and what happens next.
Document types, sample batch, fields, output format, price, timing, and confidentiality.
Request a QuoteWe correct extraction mistakes. Missing or conflicting source values are not guessed.
Email the invoice, packing list, and bill of lading with your instructions, or use the agreed transfer channel.
Log the batch, match the documents of each shipment, and confirm the agreed scope and deadline.
A traceable batch reference and a clear next step.
Data-handling arrangements are agreed before a paid batch. The interactive sample below uses fictional documents.
Evaluate the work on a limited batch before deciding on recurring support. Your first scope can stand alone.
Pricing follows representative samples. No fixed rates or unlimited processing promises.
Explore an invoice, its packing list and its bill of lading: a quantity extraction error, an unreadable item code, and a B/L checked against the packing list. Correct the extraction and simulate a client clarification before approving the final sample. This demonstration uses fictional documents and does not process uploaded files.
Demo Exporter / USD
| Item | Qty | Each | Total |
|---|---|---|---|
| PART-100 Steel brackets | 120 | 2.50 | 300.00 |
| PART-200 Fasteners | 50 | 1.20 | 60.00 |
| Code unreadable Washers | 25 | 0.80 | 20.00 |
| Description | Qty / PCS | Packages |
|---|---|---|
| Steel brackets | 120 | 3 |
| Fasteners | 50 | 1 |
| Washers | 25 | 1 |
| Container / seal | Packages | Gross weight |
|---|---|---|
| DMOU1234563 / SL-7731 20GP | 5 CTNS | 1,520 KG |
Fictional source documents. Invoice total: USD 380.00. Port of loading Shanghai, port of discharge Sydney.
Quantity and USD 60.00 amount match. No correction needed.
Matches the packing list (3 + 1 + 1 packages). Container DMOU1234563 has a valid check digit.
Do not guess. Ask the client to confirm the code.
Resolve both findings before final approval.
Reviewed rows plus a record of corrections and clarifications.
| Item code | Description | Qty / PCS | USD total | Status |
|---|---|---|---|---|
| PART-100 | Steel brackets | 12 | 30.00 | Needs correction |
| PART-200 | Fasteners | 50 | 60.00 | Matched |
| Unconfirmed | Washers | 25 | 20.00 | Awaiting client |
Trust starts with clear boundaries. Before you share real files, we agree who may access them, which tools may process them, and how long they will be retained.
Your documents are entrusted to us for the agreed work. We commit not to sell, publicly disclose, or share them with unauthorized people, or use them in marketing, demonstrations, or portfolios without your explicit permission.
Access is limited to authorized people who need it for processing, validation, or approved support. Team members who are not assigned to your work do not handle your documents.
We agree the permitted team before processing. Everyone works under an individual account with a defined role, and each job is assigned to named people. Any additional support or subcontractor is disclosed and approved before receiving access.
We can sign a confidentiality agreement (NDA) before receiving representative samples. Everyone who handles your work is bound by confidentiality terms, with no unauthorized copying or forwarding.
Our reading and checks run on our own systems. External AI reading is off by default: it is used only if you agree to it, only for fields our tools could not read, and every use is recorded. We never put your documents into public AI tools.
We use client information only for the contracted task. We never sell document data, publish it in a portfolio, or use it to train our own models without your separate, explicit permission.
We agree retention periods and a deletion process covering working copies, exports, provider storage, and backups. We acknowledge every deletion request and explain any retention that the contract or the law requires.
Every correction is recorded with who made it, when, and why, and so are approvals and deliveries. Originals are kept exactly as received. We agree an incident contact and response procedure, so any concern is investigated promptly and you are informed as agreed.
Confirm authorized access, approved processing tools, transfer methods, and retention/deletion before work begins. We accept real documents only after these points are agreed for your pilot.
Prepare a brief with document types, estimated volume, required fields, output format, and deadline. We then agree on a secure way to review representative samples, define a small paid pilot, and confirm pricing, responsibilities, and acceptance criteria before processing.
Our initial focus is freight forwarding, customs brokerage, import/export businesses, and logistics back-office teams handling commercial invoices, packing lists, and bills of lading. Related teams, such as wholesale importers, distributors, and other businesses with document-heavy back offices, are welcome. We do not currently offer general healthcare, legal, or financial-compliance services.
Very likely. Tell us what you need and how you work today. If it involves documents, data, and accuracy, we will look at it with you, suggest a small trial, and agree the scope before anything starts. We would rather build the right service for you than fit you into a fixed menu.
Yes. We are based in the Philippines and work with local businesses as well as international teams. Quotes can be in Philippine pesos or your own currency, and we can meet by phone, video call, or in person where practical.
Yes. Backlog-clearing batches are part of our service, alongside recurring overflow. We confirm volume, document complexity, reviewer availability, and delivery timing before accepting a batch.
Our workflow uses checks and human review to reduce errors. Quality requirements and acceptance checks are agreed for each pilot. Missing, unreadable, or conflicting source values are flagged rather than guessed; we do not promise zero errors.
Yes. It is in pilot testing: it reads PDFs (including scanned pages), checks documents against each other, and records every correction and approval. Each pilot starts with representative documents so we can confirm accuracy for your document types before regular work. The sample on this page uses fictional data.
Yes: master and house bills of lading and sea waybills, with every container, seal, and size. We check the B/L against the packing list and invoice (packages, weights, volume, and parties) and flag anything that doesn't agree.
We can map the reviewed data to CargoWise-ready XML. The mapping is tested in your own CargoWise environment (for example, a sandbox) before we use it for live work. Excel, CSV, and JSON are available from the start.
After reviewing representative samples, scope is based on pages, line items, scan quality, required fields, exceptions, and turnaround. You receive a scoped quote before work begins. A short invoice and a long document with hundreds of line items may require different pricing. Rates and any minimum batch charge will be agreed for the pilot.
No. We correct the extracted data only; your original documents are kept exactly as received. Missing or conflicting source information needs your confirmation.
No. You can email documents with your instructions and receive the reviewed files in the same email thread, or use another agreed secure channel. Integrations such as CargoWise XML are scoped separately.
No. Only authorized people assigned to processing, review, or approved support work on your documents, each under their own account, and every action is recorded.
We commit not to publish your files, sell document data, or use them in portfolios or demos without explicit permission. Authorized processing providers and support personnel are disclosed and agreed in advance. Any disclosure required by law is handled under the applicable obligations and our agreed notification terms.
Yes. Confidentiality, permitted recipients, tool use, storage, and retention can be agreed before sample transfer. For a first discussion, fictional or redacted documents are best.
Before processing, we discuss confidentiality agreements, permitted staff and subcontractors, approved extraction providers, access controls, data locations, retention/deletion, and incident communication. Client-specific requirements are checked against our actual workflow before being promised. Please don't send documents through the quote form.
A small pilot establishes the fields you need, the review effort, and a realistic delivery commitment.
Tell us what you need, your approximate volume, the format you work in, and your deadline. It doesn't have to be one of our listed services. We reply within one business day, the way you prefer: email, phone, WhatsApp, Viber, Messenger, or a video call.
This form is for quote requests only. Please don't include confidential shipment details; we'll agree a secure way to share samples. We use your details only to reply to this request (see our privacy notice).
General questions and support are separate from quote requests. Prefer a call, WhatsApp, Viber, or Messenger? Choose it in the quote form and we will contact you that way.
